INCENTIVES PLAYBOOK: Special Events

Option 1: Purchase Tickets at the Door

Whether students are attending an event during the school day, or after school hours - you can easily allow students to redeem Hero points at the door for admission into the event.

Set up a Hero table next to the ticket booth or entry. Use the mobile app to scan student IDs to redeem points, or use the Hero web portal to search for the student and redeem points to the event. 

*In order to ensure that students do not redeem points they do not have, students can present their mobile app to confirm their number of points, or use the student lookup feature in the web portal to confirm their points prior to entering the event.

Option 2: Purchase Tickets Prior to the Event

Whether students are attending an event during the school day, or after school hours - you can require that students redeem their Hero points prior to the event to secure their spot in advance.

Designate a location and time when students are allowed to purchase their tickets. Consider setting this up in the cafeteria during lunches one week, or ask your advisory teachers to manage the purchase of tickets.

Some schools may give their students a paper ticket or wristband upon purchase to present on the date of the event, OR use the student mobile app and Hero compliance feature to generate virtual tickets!

Generate Virtual Tickets & VIP Lists of Attendees

Create a behavior code when students purchase a ticket to the event. Give the behavior code a default action that is compliable (Enable Reactions). By doing so, students will receive a virtual ticket to the event on their mobile app. Also, school users can generate a VIP list of students who purchased tickets to the event within the Compliance Report. School users can use the compliance report or compliance features to scan students into the event on the day of. Students who did not purchase a ticket will not appear on the compliance list.

Tips, Tricks, and Ideas

CLASS BUY OUTS: Students love to get out of class! Plan events that take place during the school day. Students can redeem Hero points to miss 7th period or Advisory to attend the school event. 

DOLLARS & HERO POINTS: Need to make some extra money for your PBIS or Hero account? Consider allowing students to use a combination of dollars and Hero points to attend events. Some students may not have enough points yet, but should not necessarily be excluded from the event. Or, some students may simply want to save their Hero points. By allowing students to use dollars and/or Hero points, all students will feel like they are able to participate, Hero points still have value, and earn a little extra cash for your Hero account to purchase future incentives!

Pros, Cons, and Things to Consider

Pros: Builds positive school community.

Cons: Requires manpower and supervision.

Things to Consider: 

What extracurricular events will accept Hero Points?

Who will be trained and responsible to redeem Hero points at extracurricular events?

What events will occur during the school day?

When will these events take place?

What staff members will help manage the event?

How will students purchase tickets to the event?

Will students purchase tickets at the door or prior to the event?

Who is responsible for selling tickets/redeeming Hero points for the event?

Will students be allowed to also spend dollars to attend the event?

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