Events 101: Creating Events and Managing RSVPs

What is included in this article?

• What are the different types of Events?
• How do I create an Event?
• How do I manage RSVPs by Students? (1 RSVP per Application)
• How do I manage RSVPs by Accounts? (1 RSVP per Family)
  • Message a group of students or families
  • Take attendance for a student or family at an event
  • Add an RSVP? Edit RSVP?
• What are the current limitations of this feature?

What are the different types of Events?

• There are four types of events available for use within SchoolMint:
• Type 1: RSVP by Account Events
  • How do families interact with this Event?
    • A URL is created that you can message to families
    • You can also include this event in a registration, re-enrollment or general packet
  • How does a family RSVP?
    • 1 RSVP per family - families and admins will be able to submit an RSVP for the event on an account level
• Type 2: RSVP by Application Events 
  • How do families interact with this Event?
    • Families can ONLY submit RSVPs if the event is included in a Registration packet only
    • URL is not created 
  • How does a family RSVP?
    • 1 RSVP per application - families and admins will be able to submit an RSVP for the event on an application level.
• Type 3: Appointment by Application 
  • Purpose: 1:1 appointment scheduling (For example, a family can schedule an appointment to bring in paperwork such as birth certificates and proof of residency as part of the registration process)
  • How do families interact with this Event?
    • Families can ONLY submit RSVPs if the event is included in a registration packet
    • URL is not created 
  • How does a family RSVP?
    • 1 RSVP per application - families and admins can schedule an appointment on an application level and include the event in a Registration Packet
• Type 4: Standard Events (*Not recommended) - This type of event is informational, and families will not be able to interact with it or submit RSVPs

How do I create an Event?

• Step 1: Settings > Manage Events

• Step 2: Click "Create Event"

• Step 3: A pop-up will appear > Select the Event Type (see types above)

• Step 4: Name the event
• Step 5: Add the event's description
• Step 6: Add information on the event's location
• Step 7: Add session date/time and capacity
  • You can create multiple sessions for events by clicking "Add Session"
  • You can also set an event's capacity, or leave the field blank if there is no capacity
  • You can also add an option for "I'm unable to attend any of the available times"
• Step 8: Save 

How do I manage RSVPs by Students? (1 RSVP per Application)

• Step 1: Admissions > RSVP Tracker
• Step 2: Select the appropriate RSVP by Student Event

• Step 3: You can view a summary of the event statistics including the number of RSVPs, Space Remaining, Fill Rate and Attendance Rate
• 
• Message a group of students
  • 
• Take attendance by adding a checkmark next to the student's name
  • 
• Add an RSVP by clicking the Add RSVP button
  • You will need the applicant's first and last name. Once you begin typing the name, you'll be able to select the correct student based on school and application status

• • 
  • 
• How can I edit an RSVP?
  • Simply click the edit button, and select the appropriate time/date
  • 

How do I manage RSVPs by Accounts? (1 RSVP per Family)

• Step 1: Admissions > RSVP Tracker
• Step 2: Select the appropriate RSVP by Account Event
• Step 3: You can view a summary of the event statistics including the number of RSVPs, Space Remaining, Fill Rate and Attendance Rate
• Message a group of families
  • You can select families to send an Email/SMS. This option can be used to update families about changes to their session or to send a reminder about the event.
• Take attendance by adding a checkmark next to the family's name
• Add an RSVP
  • Click the Add RSVP button and inserting the family's username
• Edit an RSVP
  • Click the edit button > select the appropriate time/date

    

What are the current limitations of this feature?

• Physical / Geolocation Address is required to create an Event

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